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MadCap Flare TotalCtrl CCMS

If you use MadCap Flare, you'll love TotalCtrl.

Structured, single-source technical content — without the legacy price tag.

MadCap Flare is a powerful but desktop-bound, per-seat technical authoring tool with a steep learning curve. TotalCtrl's CCMS does topic-based, reusable, DITA-compatible authoring in the browser — with version history, review workflows, translation, and branded doc portals — alongside the rest of your stack, no separate license to administer.

Start free — all apps included
Everything MadCap Flare does — and more

CCMS, included in every plan

Topic-Based Authoring
Write modular, reusable topics by type (concept, task, reference, troubleshooting) in a clean WYSIWYG editor — no XML required, but DITA-compatible underneath.
Reuse & Single-Sourcing
Write a topic once and reuse it across multiple publications. Update it in one place and every publication that uses it stays current.
Version History & Workflow
Every topic keeps a full version history, with review and approval workflows so content is signed off before it publishes.
Translation Management
Manage multi-language variants of every topic, and push source text to String Manager for translation — then bring the translations back.
Publications & Doc Portals
Group topics into Publications and publish them as branded documentation portals on your own custom domain, with an authenticated member portal option.
DITA XML Export
Export your structured content as standards-based DITA XML for downstream toolchains — your content is never locked in.

See the full CCMS page

Why switch

It's not just a MadCap Flare replacement

One subscription, 30+ apps
Stop stitching together a dozen point tools. CCMS is one of 30+ apps you get on every plan — no add-ons, no per-seat surprises.
Your data, actually connected
Everything shares one dataset, so work flows automatically — a won deal opens a project, logged hours become an invoice, a ticket pulls from your help center.
AI woven throughout
Drafting, summarizing, and search powered by AI across every app — not a bolt-on you pay extra for.

Also replaces: Paligo · Heretto · Author-it · Adobe FrameMaker

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