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Xero TotalCtrl Accounting

If you use Xero, you'll love TotalCtrl.

Real double-entry books for any business — SaaS, retail, bar, or salon.

Xero is solid accounting that lives apart from your sales and projects. TotalCtrl's Accounting shares the same customers and deals — invoices generate from won deals and logged time, and bank feeds reconcile into the ledger automatically.

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Accounting, included in every plan

Double-Entry General Ledger
Every transaction posts balanced debits and credits to a real chart of accounts — producing a trial balance, balance sheet and P&L you can trust, not a single-entry spreadsheet.
Multi-Currency
Invoice and pay in any currency. The ledger converts at the daily rate into your base currency, books realized FX gains/losses on settlement, and revalues open balances at month-end.
Invoices, Bills & Expenses
Branded invoices with Stripe payment links, vendor bills with due-date reminders, and expense capture with AI receipt OCR — all posting straight to the ledger.
Bank Reconciliation + AI
Connect accounts via Plaid; AI suggests a category for every bank line, or match it to an existing entry in one click.
Sales Tax
Define tax rates per jurisdiction, apply them on invoices and bills, and run a tax-liability report showing exactly what you owe each period.
Inventory & POS
Weighted-average inventory with automatic cost-of-goods-sold. Import sales live from Square — perfect for bars, salons and retail.
Payroll
Import payroll runs from Gusto (or enter them manually) — wages, taxes, and net pay post to the ledger automatically.
Subscription Revenue
Live MRR/ARR from Stripe subscriptions, plus deferred-revenue schedules that recognize prepaid revenue straight-line over the term.
Budgets & Fixed Assets
Set annual budgets with budget-vs-actual variance, and track fixed assets with automatic straight-line depreciation.
Month-End Close
A guided close checklist, FX revaluation, period locking to prevent backdated edits, and a year-end close that rolls profit into retained earnings.

See the full Accounting page

Why switch

It's not just a Xero replacement

One subscription, 30+ apps
Stop stitching together a dozen point tools. Accounting is one of 30+ apps you get on every plan — no add-ons, no per-seat surprises.
Your data, actually connected
Everything shares one dataset, so work flows automatically — a won deal opens a project, logged hours become an invoice, a ticket pulls from your help center.
AI woven throughout
Drafting, summarizing, and search powered by AI across every app — not a bolt-on you pay extra for.

Also replaces: QuickBooks

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